Factors to consider when relocating your office

Factors to consider when relocating your office

Moving to a new office could mean your business is finally taking flight. You might be relocating to reduce costs, consolidate offices, or because your lease has expired. As you plan your move and take into account important factors like location, rent, and space, make sure you’re not neglecting your IT.

Most business owners believe that when moving office locations, establishing IT infrastructure should be easy. But relocating your IT can actually be rife with challenges and must not be ignored when moving. Here are some crucial factors to consider.

Internet access and connectivity

Expect to encounter difficulties setting up certain parts of your IT infrastructure in your new office, especially since some infrastructure components (like a server rack) need to be bolted into concrete walls or floors. Some electrical lines are wired into a building’s electrical system itself. Check if your new office has a wiring system that suits your IT needs. Will its wiring system give you room for upgrades? If so, how much will modifications or upgrades cost? How long will they take? Will they cause you to have a longer downtime than necessary? Which of your systems or files could be affected?

There’s also the possibility that you’ll be moving to an office space that is not suited for your company’s particular workstation setup and network connectivity requirements. This is why it’s important to inspect in advance things like the number of electrical outlets available in the new space, and if it's possible to set up routers for high-speed internet. Discuss your specific IT requirements with your current internet provider and ask if they will continue to service your new office, should you get an upgrade down the road.

If you plan to set up wireless network connections, determine the number of routers you might need. Examine the new location’s layout and building material. Thick and concrete walls may interrupt wireless signals, so access points should be placed strategically. Planning early will help you decide if you need to purchase a Wi-Fi booster.

You might need to get more access points if your business uses dozens of mobile devices. Ideally, only one access point should be assigned for up to 10 devices. Keeping the ideal number of devices per access point optimizes internet connection speeds.

You also need to take into consideration other factors that might affect the speed and quality of your internet connection in your new location. For instance, taller buildings or huge trees around your building may cause intermittent connection. In this scenario, you’ll need to check with your provider if there’s a way to boost your connection, given these internet connection speed barriers. Assessing your new office internally and externally for optimal connectivity is key to keeping your business operations running smoothly.

Server room and access space

If you had a server room in your previous office, then determine if your new office will have similar dimensions and can contain the servers that you’ll be taking with you. Find out if the server room in your new offices can accommodate all the components of your current data center facility, including all your servers, racks, cables, and equipment. Check if it has air conditioning systems that can keep the ideal temperature for your servers, and see if the server room has allocated wiring for dedicated equipment to connect to.

Cloud connectivity

Many small- and medium-sized businesses (SMBs) are realizing the flexibility, cost-effectiveness, and efficiency of using the cloud. If you have limited physical space, think of moving your data to the cloud for more data storage. Also, seek advice from a reliable cloud services provider to know how to properly secure, manage, and optimize your data. This makes it easy for your data to move with you, should your business scale up or down, or while in transition.

Downtime

No matter how much you’ve planned for your big move, transitions will always entail downtime for your business, and consequently result in loss of time, resources, and profits. To avoid this, ensure that all staff know what to do in case of data or device loss during the transition. Having a professional IT team to assist with your move reduces the risks of productivity and data loss. A trustworthy office moving and wiring service provider will be of great assistance in backing up your data and keep business operations interruptions to a minimum during your relocation.

Moving offices can be exciting and challenging at the same time. To get expert advice on how you can ensure that your next office can accommodate your IT needs, or to secure your data during your transition, PC Lan Techs will show you the right way to move it. Contact us today!

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