Easy steps to back up your company data to the cloud

Easy steps to back up your company data to the cloud

Regularly conducting cloud backups is critical for any business. It offers enterprise-level dependability without upfront capital expenses, making it a far more superior option than conventional offsite backups.

In the event of a natural or manmade disaster, having cloud copies of your employee, corporate, and customer data can make a massive difference between facing a minor setback or a major catastrophe. However, we know how daunting this task can be, so here's a step-by-by step guide to back up your data to the cloud.

Step 1. Automate backups

Manually backing up your files whenever you have time in your hands is an inefficient and ineffective strategy. Missing a day, week, or month’s worth of backups can cause a massive problem.
The key is to be proactive by installing automatic backups, so you can recover company files anytime you need them. This process will run continuously in the background, providing you regularly scheduled backups.

Step 2. Create redundant backups

Creating copies of your files in multiple locations is critical, especially for multi-national businesses. For instance, if your Florida-based company has offices in Tokyo and London, it’s best to have several copies of your files stored in these three cities. This approach protects your business against location-based emergencies and file crisis. In case Florida and London can’t access your data, Tokyo will be able to. And in case Tokyo files get corrupted, you’ll still have other copies as backup.

This strategy also applies to small businesses. Even if they only have one location, it's a good idea to back up data in multiple facilities across the country. Nowadays, most cloud platforms store copies of your data in several locations. Just make sure to choose a provider that guarantees compliance to industry and location regulations.

Step 3. Consider the public cloud

If your company doesn’t have the resources to set up a hybrid or private cloud infrastructure, a public cloud service, like PC Lan Techs, might be ideal for you. Instead of storing data in your own expensive data centers, as well as handling the local and cloud infrastructure on your own, the public cloud is a far more cost-effective and easy to use option. What’s more, we will manage everything for you, including data backup and local administration, while giving you complete control over your dashboard.

Step 4. Leverage analytics

It's good idea to use analytics software to streamline your data backup and disaster recovery efforts. With analytics software, you can assess your risk levels for certain disasters and identify which data needs to be recovered first in case you lose your primary copies.

Step 5. Test your backups

Without testing your cloud backups, how will you know they'll help you recover from a major data loss incident? This is why it's essential that you schedule monthly, if not weekly, backup and recovery tests to verify if the software is actually saving updated data and if it can recover your files within the expected time frame.

Keep in mind that the transmission process to the cloud can break or be spotty, and your files can get corrupted. This is not something you would want to find out on the day that you actually need your backed up files. So schedule a few minutes, every now and then, to recover your data from the most recent backup and ensure everything is working optimally.

As you can see, cloud backup doesn’t have to be complicated. But if you need more support, we also provide advanced cybersecurity tools and develop a tailored disaster recovery plan for you. Just give us a call or drop by our office in West Palm Beach, Florida today!

Like This Article?

Sign up below and once a month we'll send you a roundup of our most popular posts