Five Office 365 Features That Boost Productivity

Five Office 365 Features That Boost Productivity

The year 2011 was filled with many unforgettable events, including Barack Obama winning the Presidential Medal of Freedom, Prince William and Kate Middleton tying the knot, and Ralph Macchio (AKA Daniel-san from The Karate Kid) shocking everyone with his dance moves in season 12 of Dancing With the Stars.

That same year, businesses worldwide were introduced to something they could appreciate, too. It wasn’t anything heartwarming or cheerful per se, but it was exactly what they needed: a solution that would allow them to dramatically cut operational costs, streamline daily operations, and enhance workforce mobility like never before. In fact, that solution continues to dominate the IT market even today: Microsoft Office 365.

Going into its sixth year, this cloud-based productivity suite has over 24.9 million total subscribers and an increase in revenue growth by 47 percent since last year. Needless to say, Office 365 has never been so popular.

We understand that productivity is top priority for small- to medium-sized businesses like yours. We also know that it happens to be a buzzword that gets lumped in with every business solution these days, so we don’t blame you for being skeptical about IT solutions.

But Office 365 is the perfect example of the statement that “sometimes the answer is right in front of you.” Here’s how Microsoft’s cloud offering can enhance your company’s productivity.

Office Online

Office 365 equips your business with a suite of cloud-based Microsoft applications -- like Word, Excel, PowerPoint, Exchange -- that can be accessed on any device with an internet connection. This alone allows them to improve collaboration substantially.

And since those applications are cloud-based, your employees will always have access to the most up-to-date information. Many applications are integrated with one another, too. SharePoint, for instance, is accessible directly from Word, Excel, and PowerPoint, allowing your staff to work more productively without switching from one app to another.


Outlook is Microsoft’s business email solution, and in Office 365 it comes with 50GB storage per user and a handful of useful integrations. For example, you can click Bing Maps in the bar above an email that contains an address to track it on a map within the Outlook interface.

You can also drag-and-drop or connect links to OneDrive to share documents and manage permission-based access to cloud files.

The calendar plugin also allows you to share your schedule with coworkers and clients, which is incredibly useful for keeping everyone in sync.

Microsoft Teams

Organizations need to communicate effectively with their teams, which is why businesses will appreciate Microsoft Teams. This useful feature allows you to bring your people, your conversations, and your content together along with the tools needed to collaborate more efficiently.

You can organize files in one folder, seamlessly connect groups in calendar invitations, and hold virtual meetings among members in different locations. Even better, Word, Excel, PowerPoint, SharePoint, Power BI, and other applications are built into Microsoft Teams, giving your employees the information they need at their fingertips.

Power BI

This suite of business analytics tools provides a 360-degree view into your business's most important metrics. Your employees can easily assess project performance, drive ad hoc analysis, produce business reports, and publish them for your entire organization -- all within a single user-friendly dashboard.

Power BI opens new opportunities to improve your operations through all the data it consolidates for you. You can bring apps to life based on analytics, drill into details when data changes, and adjust processes accordingly.

SharePoint Online

Despite being one of Microsoft’s most popular applications, many people still don’t know what SharePoint is. Simply put, it’s a collection of cloud and web-based technologies that allow you to store, share, and manage digital information within your company via the intranet.

This allows you to create and manage policies regarding external content sharing, such as assign admins to manage external permissions, set up data loss prevention policies, and determine who can access which document.

SharePoint Online also enables hybrid deployments that allow you to choose where your OneDrive data is stored. So if you’re reluctant about keeping sensitive data via Microsoft’s cloud infrastructure, you can store on premises and move other data to the cloud.

Thanks to its flexibility and resourcefulness, Office 365 can effectively accommodate businesses with varying needs. What it comes down to is the right deployment and customization.

At PC LAN TECHS, we’re with our clients every step of the way, right from consultation and customization through to deployment and ongoing support. Our goal has always been to make our clients’ IT investments worth every bang for their buck, and we promise to do the same for you. If you have any questions about Office 365, just give us a call and we’ll be happy to assist.